PRIVACY POLICY
Aris Aesthetic Gynecology Effective Date: July 15, 2026 Website: arisgyn.com
Aris Aesthetic Gynecology respects the privacy of its patients, prospective patients, website visitors, and other individuals who communicate with the practice. This Privacy Policy explains how Aris Aesthetic Gynecology collects, uses, discloses, and safeguards information obtained through arisgyn.com and related online communications.
This Privacy Policy applies to information collected through our public website and general online interactions. It does not replace our HIPAA Notice of Privacy Practices, which explains how we may use and disclose protected health information maintained as part of your medical record.
1. Information We May Collect
The information we collect depends on how you interact with us.
Information You Provide
You may voluntarily provide information such as:
- Name
- Email address
- Telephone number
- Preferred method of contact
- Appointment request information
- General questions or messages
- Information submitted through patient forms or portals
- Billing or payment-related information
- Other information you choose to provide
Please do not include detailed medical information, photographs, Social Security numbers, payment-card information, or other highly sensitive information in a general website contact form unless the form specifically states that it is intended and secured for that purpose.
Information submitted through our designated electronic health record, patient portal, telehealth platform, or other clinical system may become part of your medical record and may be protected under HIPAA and other applicable laws.
Information Collected Automatically
When you visit our website, we or our service providers may automatically collect certain technical and usage information, including:
- Internet Protocol address
- Browser and device type
- Operating system
- Referring website
- Pages viewed
- Links selected
- Approximate geographic location derived from an IP address
- Date and time of access
- Website activity and performance information
- Cookie and similar technology identifiers
We use this information to operate, secure, understand, and improve the website.
2. How We Use Information
We may use information to:
- Respond to questions and appointment requests
- Communicate regarding requested services
- Coordinate appointments and patient care
- Provide appointment confirmations and reminders
- Operate our patient portal and clinical systems
- Process authorized payments
- Maintain business and clinical records
- Improve website performance and user experience
- Detect, investigate, and prevent security incidents or misuse
- Comply with legal, regulatory, licensing, and professional obligations
- Protect the rights, safety, and property of Aris, our patients, and others
- Carry out other purposes disclosed when information is collected or authorized by you
We do not sell personal information for monetary compensation.
We do not use protected health information for advertising in a manner prohibited by HIPAA.
3. Protected Health Information
Certain information created, received, or maintained by Aris in connection with healthcare services may be protected health information under the Health Insurance Portability and Accountability Act and related laws.
Our HIPAA Notice of Privacy Practices explains:
- How we may use and disclose protected health information
- Our legal duties regarding protected health information
- Your rights regarding your medical information
- How to submit a privacy complaint or request
The HIPAA Notice of Privacy Practices governs if it conflicts with this general website Privacy Policy regarding protected health information.
Visiting a public webpage about a condition, procedure, or service does not necessarily make all information collected during that visit part of a medical record. The legal treatment of information depends on the circumstances, the technology involved, and applicable law.
4. Cookies and Analytics
Our website may use cookies, pixels, tags, local storage, analytics services, and similar technologies to:
- Keep the website functioning
- Remember certain preferences
- Measure website traffic
- Understand how visitors use the website
- Identify technical problems
- Improve content and performance
- Protect against fraudulent or malicious activity
We may use third-party analytics tools, including Google Analytics or related Google services. These providers may receive information such as your IP address, device information, browser information, and website activity in accordance with their own terms and privacy practices.
We do not intentionally place protected health information into analytics tools. We also do not intend for general website analytics tools to collect information entered into secure patient portals, medical intake forms, or clinical systems.
You may restrict or disable cookies through your browser settings. Certain website features may not function properly if cookies are disabled.
Where legally required and technically available, we will honor applicable browser-based privacy preference signals.
5. How We May Disclose Information
We may disclose information to:
Service Providers
We may use vendors that provide services such as:
- Website hosting and maintenance
- Electronic health records
- Patient portals
- Appointment management
- Secure communications
- Payment processing
- Email delivery
- Analytics
- Cybersecurity
- Data storage
- Professional and administrative support
These providers may access information only as reasonably necessary to perform services for us and are subject to contractual, legal, or professional obligations appropriate to their role.
When a vendor creates, receives, maintains, or transmits protected health information on our behalf, we will use a HIPAA business associate agreement when required.
Legal and Safety Purposes
We may disclose information when reasonably necessary to:
- Comply with a law, regulation, subpoena, court order, or other legal process
- Respond to government, licensing, or regulatory authorities
- Protect the health or safety of an individual
- Detect or prevent fraud, security threats, or unlawful activity
- Establish, exercise, or defend legal rights
Business Changes
Information may be transferred as part of a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction, subject to applicable legal and privacy protections.
With Your Direction or Consent
We may disclose information when you direct us to do so or provide legally valid authorization.
6. Payment Information
Payments may be processed by third-party payment processors. Aris may not directly receive or retain complete payment-card numbers entered through a processor’s secure payment interface.
Payment processors handle information according to their own privacy and security practices. You should review the processor’s terms when presented during a transaction.
7. Electronic Communications
Email, text messages, and general website forms may not always be fully secure.
Do not use ordinary email, text messaging, or a general website form for:
- Medical emergencies
- Urgent clinical concerns
- Highly sensitive medical information
- Social Security numbers
- Complete payment-card information
- Detailed photographs unless specifically requested through an approved method
When you provide contact information, you authorize us to respond using the contact method you selected or used, subject to applicable law and your communication preferences.
Standard messaging and data rates may apply. You may opt out of nonessential text communications by following the instructions in the message. Opting out of marketing or nonessential communications will not prevent us from sending necessary administrative, safety, billing, or care-related communications when permitted by law.
8. Data Security
We use administrative, technical, and physical measures designed to protect information against unauthorized access, use, alteration, loss, or disclosure.
These measures may include:
- Encryption where appropriate
- Access restrictions
- Password and authentication controls
- Secure technology vendors
- Workforce privacy and security procedures
- Backup and system-management practices
- Incident-response procedures
No website, electronic transmission, or storage system can be guaranteed to be completely secure. You should use caution when transmitting information electronically and protect your own passwords, devices, and account credentials.
9. Data Retention
We retain information for as long as reasonably necessary to:
- Provide services
- Respond to inquiries
- Maintain medical, financial, and business records
- Meet legal, regulatory, licensing, insurance, and professional requirements
- Resolve disputes
- Enforce agreements
- Protect against fraud or security threats
Medical records are retained according to applicable healthcare record-retention requirements and Aris policies.
10. Your Privacy Choices and Rights
Depending on the nature of the information and the law that applies, you may have the right to:
- Request access to certain personal information
- Request correction of inaccurate information
- Request deletion of certain information
- Obtain a copy of certain information
- Opt out of certain targeted advertising, sales, or profiling activities
- Withdraw consent where processing is based on consent
- Appeal the denial of certain privacy requests
- Request restrictions or confidential communications involving protected health information
These rights may be limited by legal exceptions. For example, we may need to retain information that forms part of a medical record or that is required for legal, regulatory, billing, safety, or professional purposes.
HIPAA rights regarding medical records are described separately in our HIPAA Notice of Privacy Practices.
To submit a privacy request, contact us using the information in Section 15. We may need to verify your identity before completing the request.
11. Third-Party Websites and Services
Our website may link to or integrate with third-party websites, maps, scheduling tools, payment platforms, social media services, or other online services.
Aris does not control the privacy, security, accessibility, or content practices of independent third parties. Your use of those services is governed by their own policies and terms.
A link does not necessarily indicate endorsement of every statement, product, or service offered by the third party.
12. Children’s Privacy
Our public website is not directed toward children under 13, and we do not knowingly collect personal information online directly from children under 13 without appropriate authorization.
Clinical services for a minor, when offered, are governed by applicable law, professional standards, and our patient intake and consent procedures.
A parent or legal guardian who believes a child has submitted personal information through the public website may contact us to request review or deletion, subject to applicable record-retention requirements.
13. Do Not Track and Privacy Signals
Some browsers transmit “Do Not Track” signals. Because there is no single universally accepted standard governing all such signals, our website may not respond to every Do Not Track setting.
We will process legally recognized opt-out preference signals when required by applicable law and supported by our website technology.
14. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our practices, technology, services, or legal obligations.
The updated version will be posted on this page with a revised effective date. Material changes may also be communicated through another appropriate method.
Your continued use of the website after an update means that the revised policy applies to information collected after the revised effective date. It does not waive rights that cannot legally be waived.
15. Contact Us
Questions, concerns, or requests regarding this Privacy Policy may be directed to:
Aris Aesthetic Gynecology 200 Sheffield Street, Suite 206 Mountainside, New Jersey 07092 Phone: (973) 447-4746 Email: care@arisgyn.com Website: arisgyn.com
For questions specifically concerning protected health information, medical records, or HIPAA rights, please consult our HIPAA Notice of Privacy Practices or contact our designated privacy representative using the information above.